Position Overview

We are seeking a detail-oriented Administrative Assistant with a construction background to support daily office operations in a fast-paced environment. This role is ideal for someone highly organized, proactive, and experienced in handling administrative tasks within the construction industry.

Key Responsibilities

• Provide administrative support to project managers and office staff
• Prepare, organize, and maintain project documentation and files
• Assist with permits, contracts, and construction-related paperwork
• Perform data entry, report generation, and document tracking
• Handle incoming calls, emails, and correspondence
• Coordinate schedules, meetings, and appointments
• Support job costing, invoicing, and purchase orders as needed
• Ensure accuracy and timely completion of all administrative tasks

Qualifications

• 2+ years of administrative experience, preferably within construction
• Strong understanding of construction terminology and processes
• Excellent attention to detail and organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to multitask and prioritize in a busy office environment
• Strong communication and problem-solving skills
• Reliable, professional, and self-motivated

Location: Pasadena, CA
Schedule: Monday-Friday
Compensation: $20-25/hour

Temp to hire after 90 days